AYP Subgroups
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I have a difficult
time comparing a school with a high poverty population (F&R count) and a high special education population
to a school with very little poverty and special education. How
fair is it to hold those schools to the same standards?
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Schools are not compared against each other; but each is compared
against a standard which is determined by a formula found in
the NCLB legislation.
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Starting Points
for AYP
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Page 12. Correct or incorrect. The
AYP baseline is a statewide figure, not individual student
or school.
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The baseline Starting
Points for AYP determination are STATEWIDE numbers. The same
numbers will be used for all schools (by grade configuration
and subject).
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Will AYP standard
be determined by: 2003 Sat 9 scores and 2004
WESTEST scores? Two different evaluation tools?
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Yes. AYP is determined for 2003 based on SAT-9. Beginning
with 2004, WESTEST will be used. The starting point for the
AYP “trajectory” will be determined using 2004 and 2005 WESTEST
data.
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Each LEA will have its own starting point? Is this correct? OR is
the starting point calculated on all schools and is statewide?
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There will be six starting points calculated statewide; elementary
mathematics, middle mathematics, high school mathematics, elementary
reading/LA, middle reading/LA, and High school reading/LA.
These starting points will apply to every school and every subgroup
in the school.
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For my school, 2003-04 and 2004-05 will be averaged to determine my
school’s starting point? This AYP will be determined for a
subgroup at a grade level? Is 2003-04 and 2004-05 averaged
for the state’s starting point? This AYP will be determined
statewide?
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Starting points are
statewide starting points. They are not
determined for each school.
The AYP will be determined for
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2nd year, 04-05, will the established cut off be
at 20% or 30%?
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In the second administration of the WESTEST, the six starting
points will again be calculated using the average of the scores
for the two years 2003-2004 and 2004-2005.
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What is 35%? (to
meet AYP)
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35% was an example
derived from making up some numbers to explain how Starting
Points are calculated. The “real” percent proficient
starting point for AYP will not be determined until after the
new WESTEST is given and scored in the spring of 2004.
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I am a 7-12 school. Will AYP be set for my school for 7&8,
9-12 or 7-12.
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The definition of
a high school for accountability purposes would make your school
a high school. AYP determinations for
your school will be made using the starting points for high school
mathematics and high school reading/LA but using scores of grades
7, 8, and 10. The Other Indicator for your school will be Graduation
Rate.
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Participation Rate
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Enrolled students for 95%: Does it include home schooled students
who take one or more classes in our school?
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Home-schooled students (enrollment code EC) are NOT included
in any of the AYP determinations for the school, including Participation
Rate.
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95% tested in subgroup. Does
this include only those subgroups with at least 50 - (or whatever
the cell size will be).
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Participation Rate
is determined by the enrollment of the Final Pre-slug file
submitted at the end of the testing window in April. Schools
are accountable for only those subgroups that have more students
than the minimum N.
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Are students included (assessed) if they attend a technical
center full time?
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ALL students enrolled
in the public schools in grades 3 through 8 and 10 are to be
assessed. For accountability, the students
are included in the home school in which they are enrolled.
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Are speech students being counted twice in the school scores?
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All students are counted
multiple times in the accountability system; once in the “all students” group, once in a racial group. Students
are counted in every group in which s/he is a member.
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Policy 2340, we have
several homebound and out-side-environment students – how will
they be figured in the accountability?
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ALL enrolled students are considered when Participation Rate
is calculated; so, homebound students and out-of-school-environment
students are included in the calculation.
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What about absences/illnesses during testing and make up?
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Those students who
are enrolled and are not tested become a part of the “Percent of Students Not Tested”. If
this number drops below 95% for any group, the school does
not make AYP.
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Does the 95% refer to total enrollment or just those continuously enrolled
from 2nd month through the testing window?
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The Participation Rate applies to students enrolled during the
testing period.
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Do enrolled students include those students that have been placed by
the courts into other settings, are expelled or suspended,
or homebound.
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All these students are considered to be enrolled; and, therefore
are a part of the participation rate calculation.
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Since a 95% rate is required, who picks the 5% that do not have
to be tested?
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All students are to
be tested. The percent not tested allows
for students who are absent during the whole testing window or
who are medically unabled to be tested. Counties will be asked
to supply a reason for the non-testing of students who are enrolled
but not tested.
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What happens when a 9th grade student takes an 8th grade
test and the school doesn’t have an 8th grade?
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For the 2002-2003 year, the test results
are included with the school regardless of the grade levels contained
in the school.
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How is the participation rate calculated?
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The participation rate is the percentage of students who participated
in the WESTEST and the Alternate Assessment out of the total
enrollment. The participation rate is based on all students
enrolled in the school at the time of testing.
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Is the participation rate calculated for each of the identified
subgroups for AYP?
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Yes. The participation rate will be calculated for each of the subgroups
separately for mathematics and reading/LA. The participation
rate is based on all students enrolled in the school at the
time of testing.
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Are home bound students to be tested?
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Yes. The school/district must make arrangements for the WESTEST or
Alternate Assessment to be administered to home bound students,
unless they are too medically fragile to be tested.
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How are students counted who are in alternative placement facilities
and have spent “limited to no time” in the school of enrollment? (Examples
Innerchange, Pressley Ridge, Cammack, Children’s Center, HCA
Riverpark Hospital)
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All students enrolled in a school are counted in the accountability
system for the school.
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A student who is a
brittle diabetic gets ill during the test and has to have and
insulin shot; how does make-up occur? Does
he then become non-standard?
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For WESTEST, non-standard
is not an issue. There are no non-standard
test takers.
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Although we implement
many incentive activities for students, many just do not try
on standardized testing. Is there any way
to eliminate the scores of those who “give up” and mark all a,
b, c, or d on the test?
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No. Elimination would
affect the participation rate which must be 95%!
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Other Indicators
for AYP
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If you have a student
with chronic attendance problems and we have done all we can
do, including using the court system, is
there a way to “bubble them out” of our attendance rate?
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State Board Policy
4110 requires that students must be accounted for, and that
they must not be removed from the school’s enrollment
until records are requested from another school or another legal
determination is made.
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When are Attendance Rate and Graduation Rate disaggregated?
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Attendance Rate and
Graduation Rate are disaggregated by subgroup only if the school
falls under the Safe Harbor provision for
making AYP. The subgroup(s) not making AYP using the Status
Method, will be evaluated for assessment results improvement
and will have to meet or be improving toward the Graduation or
Attendance Rate.
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What is the new attendance policy for 2003-04?
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At this point, Policy 4110 is not undergoing change.
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Why Attendance Rate only for elementary/ middle schools?
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NCLB requires states
to choose an “Other Indicator” for elementary
and middle schools. NCLB requires Graduation Rate to be used
at the high school level.
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Why is option given to publicize attendance or graduation
rate, not both.
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States can choose
to hold schools accountable for more than one “Other Indicator”. If
more indicators are chosen, then they must all be included
in the accountability for all schools.
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Do students count as dropouts if they get their GED within a
reasonable amount of time?
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If a student drops out of school during the current school year
and receives a GED prior to October 1 of the next school year,
the student is no longer considered a dropout.
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Do students count as dropouts if they transfer in and then drop
out, within a short period of time?
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Students are counted as dropouts in the school that last had
them enrolled.
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Do early graduates or 5th year graduates count on any graduation
rate?
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No, unless he has
IEP. Refer to page 9.
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Attendance Rate: Are all grades counted, ex. elementary school K-6
or only 3-6, to be consistent with testing “accountable” grades? Is
state standard same as NCLB (feds)?
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The state standard
for attendance rate is the same in State Board Policy 2320
as it is in the NCLB Accountability Workbook. Attendance
Rate will be calculated and used as an NCLB indicator for elementary
and middle schools.
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How do you calculate the graduation rate for students who take more
or less than 4 years to graduate?
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Graduation Rate is
calculated for those students who graduated with a standard
diploma in a standard number of years. Students
with disabilities might take more than the four years to graduate
with a standard diploma. They will be added as graduates in
this calculation.
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What is the graduation rate requirement for AYP?
Dr. Seal answered “80% or improving”. Is that also for Feds?
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The No Child Left
Behind legislation is based on the state’s
accountability system based on NCLB requirements. NCLB requires
that the state use Graduation Rate as an indicator for high school
performance. State Policy 2320 has established the rate at 80%.
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Will attendance rate continue to be K-12 or will it become PreK-12?
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Attendance Rate for AYP purposes will apply to only elementary
and middle schools.
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Please clarify the issue of graduation rate for those students receiving
a modified diploma.
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Graduation rate, by
federal definition, is the students who graduated in the standard
number of years with a regular diploma. The
rule is being modified to allow counting, as graduates, those
special education students who take more than the standard four
years to receive their regular diploma.
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Is it correct that for 2002-03 since attendance is not an accountability
standard at the high school level, schools will not be penalized
for allowing students to be absent during final exams? (These
are students who are exempt because of positive attendance
during the year.)
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Attendance rate will not be an indicator for high schools; however,
it is the intention of the West Virginia Board of Education that
students be present in school on all school days.
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What is this standard
for graduation rate?
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80%
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Full-Academic-Year
for Accountability
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If a student transfers from my school after October (second
month end) then does his/her score counted anywhere?
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If a student transfers
to another school in the county after the end of the second
school month, then the student’s scores
count at the county and state level. If the student transfers
out of county, but stays within the state, the student is counted
at the state level only. If the student transfers out of state,
then the student is not in the school, county, or state accountability
system.
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Student scores are
kept out of a school’s norm score if not
enrolled in same school from 2nd month report through
day 1 of testing. Correct?
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Assessment scores for students not continuously enrolled for
a full-academic-year are not included in the schools accountability
system.
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What if a student has been out of school for 3 months due to medical
reasons and is only attending ½ day currently? How will accountability
be handled?
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All enrolled students
who are enrolled for a full-academic-year are included in the
school’s accountability.
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Full academic year: from end of 2nd month until end of
test week, what about students from out-of-state that come
in right before the end of the second month? We have lost
20% of instruction time under WV CSO’s. How will that work? Out-of-state
students did not receive 2 months of WV CSO’s. There is a
clause for the state but not individual schools.
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The full-academic-year
is defined as continuous enrollment from the end of the second
school month through the end of the testing
window. If the student has been in the school for that period
of time, the student will count in the school accountability.
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Are students who transfer to a school from another school within the
county counted toward that school’s AYP?
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If a student is enrolled
in a school for a full-academic-year, then the student is counted
in that schools accountability.
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If a student is in an institution during testing week, is s/he counted
as part of the 5% not tested?
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If a student is enrolled
in a public school during the testing week, that student is
counted in the total enrollment for the
school. If the student is not tested, then s/he is a part of
the percent non-tested.
The physical location
of the child at that time of testing is irrelevant.
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What happens if a student is expelled sometime during the full-academic-year
period?
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An
expelled student is still enrolled in West Virginia schools. The
student is treated like all other enrolled students.
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Full academic year? Must
enroll before end of 2nd month? October
14. Your handout says “after.”
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Full academic year
is defined as the time between the end of the second school
month and the end of the testing window. The
endpoints are included.
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Minimum N for Reporting
and Accountability
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Should low cell size (below 50) subgroup data be included in
Title I and Unified School Improvement Plan (USIP) and should
the plans include goals for these subgroups?
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Yes, while the school
might not be accountable for a specific subgroup in the accountability
system, low cell size groups should
be included in all planning and planning documents. No Child
Left Behind intends that all students achieve at a high standard.
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What is subgroup cell size for accountability?
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The subgroup size
for accountability for 2002-2003 is 50. For
the 2003-2004 school year, the subgroup size will be evaluated
after the spring testing to assure that the value used provides
a valid and reliable accounting of the subgroups.
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I have 11 children in 4th grade and 17 in my 3rd – how
does this figure in cell size and how will I be held accountable
as far as AYP?
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If there are fewer
than 50 students in the “all students” group,
then three years of test results will be added together to determine
AYP. In this case, AYP will not be determined on the subgroups.
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The way our system does POS worries me with regard to the 9-digit number.
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The WVDE Point of
Service programs are being modified to accommodate the entry
of student numbers. More information will be available
about this program in late spring.
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Why are there different minimum Ns for reporting and accountability?
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The
N count for reporting is set to protect the privacy of individual
students. The N count for
accountability is set to provide valid and reliable identification
of schools in need of improvement.
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Regarding subgroup
accountability, why is minimum “n” expressed
as a number instead of as a percentage?
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Minimum “n” is a statistical term designating the minimum number
in a sample that is significant and reliable. After the first
administration of WESTEST, calculations will be made to determine
the most reliable way to determine the minimum number to be used
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Has the cell size ever been addressed as a % rather than a #
which would be more equitable from school to school, not necessarily
penalizing larger schools?
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After the WESTEST is administered in the spring of 2004, a further
look at the minimum cell size (N) will be taken.
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Will the “Safe Harbors” provision
be based on minimum cell size provision?
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You can fail to meet
AYP only on the subgroups that have a minimum number of 50. In testing the improvement provision of Safe Harbor,
you will be using only those cells in which the school didn’t
meet the standard.
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Reporting
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What happens to WESTEST results after being released in (July)
summer?
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WESTEST results will
be used to determine the six Starting Points (MATH for elementary,
middle, high and Reading/LA for elementary,
middle, and high). In addition, scores and item responses will
be sent to the WVEIS computer to allow for student score look-up
and item response analysis.
Information about the test and the percent of students scoring
at proficient will be published in the NCLB Report Cards.
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Will the scores for the Westest be reported publicly this year?
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WESTEST will not be
administered until the spring of 2004. Results
from this assessment will be reported publicly.
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What is the state
doing to proactively communicate the changes that are coming? Most
parents we speak with have no understanding.
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OSE sponsored IDEA summit last summer that included a spectrum
of parent.
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Will the county receive a separate report for
those students who are not accountable at the school level, but
are accountable at the county level? Will those students be
identifiable by name and school(s) attended?
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Detailed information
about every student tested will be available to the school
and the county regardless if the student is not
in the school/county accountability system. The purpose of assessment
is to inform instruction.
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NCLB reporting to the public. What is teacher quality?
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Highly qualified teachers have a valid teaching license with
endorsements which allow her/him to teach the courses assigned.
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Will the WESTEST results be published with a school item analysis by
subtest?
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Schools will receive
printed test item reports.
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Since we are reporting NCLB status to the public, what is the status
of the old WV School/County Report Cards? Do we have to still
do it?
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The original WV Report Cards are
required to be published by state law. There will be a recommendation
to the WV Legislature that the NCLB report and WV Report Cards
be combined to produce
a single report.
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As a principal, am I allowed to give a list to teachers of free/reduced
students who need to improve their math scores?
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The information about
free/reduced lunch status for students is protected information. If, as a principal, you give this
information to a teacher, the teacher would need to sign a non-disclosure
statement. The county child nutrition director could provide
a form for doing this. Sharing this information should not be
taken lightly and if there is another way to accomplish the same
objective, try that first.
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When will the programs be available to allow us to see the number of
students in the accountability group for a school? (e.g. list
of those students enrolled continuously from 2nd month
report through the testing window)
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Once the pre-slug file is completed and data are checked, a
listing of students in each sub-group will be returned to the
county school systems for verification.
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Limited English Proficient
(LEP)
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This year, two LEP (Russian students) entered 1st day
of school; 1st year in public schools; do they have to take the
test this year?
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Yes!
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Curriculum/Staff
Development
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Will the WVDE provide a copy of content standards for each teacher?
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Will the WVDE provide a copy of content standards for each teacher?
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What is the anticipated date that Master Trainers will be ready
to provide training?
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During 2003 CPD institutes; In districts, August 2003
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Will the regional
sessions be “in lieu of” for (Health, PE.
etc.) county time for science, math, etc.
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County decision; primary
teaching assignment doesn’t preclude
attending other areas.
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Does the state department
provide 3 hours staff development? Is
it required for all teachers?
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CSO’s.
Yes
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What website will provide the model lessons provided by master teachers?
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IBM Reinvent
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OEPA
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USIP/Title I Plan – how
does this affect data collection and dates?
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Dates for all plans are being reviewed with the intention that
one on-line plan will be developed to satisfy all program requirements.
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How do schools that
are consolidated figure in the AYP? Is
the new school a new starting point or are the scores from all
the merged students combined into a continuing NCLB report?
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New schools start with a clean slate.
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What happens after one year of not meeting AYP as reported by
OEPA.
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Not meeting AYP for
one year puts a school on notice. If the
school fails to meet AYP the following year, it is put into the “needs
improvement” category.
It will take two years
to get into “needs improvement” and two
years of making AYP to get out.
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2004 – If test results are not available until the end of July,
we won’t be able to notify parents about school choice until
August and get responses from parents until mid-August; no opportunity
to plan for opening of school.
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The timeline for notification to parents is short, but it is
the timeline that we have to live with for now.
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At the state directors meeting (Title I) I asked if we would
be permitted to apprise - of choice on the first day of school
and the answer was yes. Am I to understand this answer
to be correct, or have you changed directions on this?
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Schools must notify parents of choice PRIOR to the first day
of school.
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Special Education
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Do Special Education teachers have to be certified in Special
Education and in the subject on the secondary level to be highly
qualified?
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Yes.
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How will test scores
for Special Education students be combined in school score? (for 2002-03)
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For 2002-2003, scores
of special education students who take the SAT-9 under non-standard
conditions will be included with
the students that took the test under standard conditions. No
differentiation is made for the non-standard and standard test
scores.
Alternate Assessment results will be added into the four quartiles
by matching the levels of performance on the Alternate Assessment
with each quartile.
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Will students in the communications disorders (speech) program
be included in the Special Education subgroup?
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Yes. All students
with an Unduplicated service (exceptionality), as reported
in WVEIS Services Special Education screen, will
be in the students with disabilities subgroup except gifted and
exceptionally gifted students.
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Will the statewide IEP form be revised to specify # of years
a student will be in high school (beyond 4 years) to earn a standard
diploma?
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No changes have been
made at this time. The Office of Special
Education will consider changes to implement state board policy
changes related to NCLB and IDEA reauthorization which is currently
in progress.
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What is the difference
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